Add people to teams

In 1Password SaaS Manager, teams reflect your organization’s structure. For example, you might create teams for different departments such as HR, Finance, Sales or Customer Support. You can organize teams into a hierarchy by adding parent and child teams.

You can use teams to:

• Manage access to apps, including provisioning users automatically using onboarding workflows and defining access policies.
• Protect people on selected teams from automatic deprovisioning.
• Report on spending by team using the People insight report.

If your IdP or HR system records people’ teams or departments, you can import this information into SaaS Manager automatically. Alternatively, you can create teams manually and either add people to them one at a time or associate teams with existing user groups in apps you have connected to SaaS Manager.

Import teams from an IdP or HR system

You can import teams from any of the IdPs or HR systems that you have listed as Person profile sources. Navigate to Settings > People, expand Teams source and select the system you want to use as a source of team information. If you select Google Workspace, you can choose whether to use organizational units or a department attribute as your teams source. Select Save and then refresh the integration.

Once the data has been imported, teams are listed on the Teams page and people are added to teams automatically. You can add more teams manually and edit the structure and membership of teams as described below.

Manage teams manually

If you do not want to import teams from an IdP or HR system, you can create teams and either add people to them manually or associate app account groups with particular teams.

To create and add people to teams manually, navigate to Settings > People and expand Teams source. Select Manual or groups and then select Save. Then, open the Teams page and edit your team structure and membership as described below.

Edit team structure and membership

Regardless of whether you’re importing teams from another system or adding them manually, you can add and edit teams from the Teams page.

To create a new team and populate it from an app account group, select Add team and select the relevant group from the list. If you do not want to populate the team from an app account group, leave the group selection blank.

To edit your team hierarchy, select an existing team, expand the context menu and then select Move team. You can select a new parent team from the list.

To add people to a team, select an existing team, select Add member, and then select a person from the list.

Protect app accounts from deprovisioning

You can protect people on particular teams from having their app accounts deprovisioned. This is useful if you have configured optimization workflows to revoke or downgrade app account licenses automatically based on low usage, and you do not want to apply this logic to people in specific teams (such as the IT team).

For more information, see Protect app accounts from automatic deprovisioning.

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